References to "you" or "your" include to you as an individual using our services where you are an employee, representative, agent or contractor representing a business or organisation that is our client.
1. IMPORTANT INFORMATION
This version was last updated on 19 July 2021 and last reviewed on 26 July 2021.
It is important that the personal data we hold about you is accurate and current. You should keep us informed if your personal data changes during your relationship with us.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
2. WHO WE ARE
Michelmores provides legal services to a wide range of businesses, other organisations and individuals. We are bound by applicable data protection laws in respect of the handling and collection of your personal data. Michelmores is registered as a data controller in England and Wales, with the Information Commissioner's Office (ICO) under the ICO number Z5749328.
3. BASIS FOR PROCESSING PERSONAL DATA
3.1 Paragraphs 3.2 – 3.10 below explain how and why we process your personal data, as well as the legal basis on which we carry out this processing.
3.2 To enter into and perform contracts with you: Where you ask us to provide services, we will process your personal data so that we can deliver these services to you. We may also use your information to notify you about important changes or developments to our services and to contact you for your views on our services. The legal basis on which we process your personal data in this way is the necessity to be able to enter into and perform the contract for the supply of services you have requested from us. If you do not wish to provide us with your personal data in this way, you will be unable to use our services.
3.3 To check your identity: In accordance with money laundering regulations and in order to carry out credit reference checks, we may be required to undertake checks on your identity. To do so, we will process your personal data. The legal basis on which we process your personal data in this way is the necessity for us to comply with legal obligations.
3.4 To provide services to others: Where you have provided personal data about another person (for example, where you request legal services on behalf of someone else whilst acting in the capacity of that other person's attorney, parent or legal guardian), we need to process such personal data in order to provide these services to the other person or people. We need to process their personal data in this way to be able to provide them with the services you have requested for them from us. The legal basis on which we process their personal data in these circumstances is our legitimate interest to provide the person you have identified with the services you have requested.
3.5 To make our website better: We also use various cookies to help us improve our website (more details are set out in section 6), and may share aggregate data on the usage of our site with third parties (including third party analytics and search engine providers that assist us in the improvement and optimisation of our website), but this will not include data that can be used to identify you.
We will also process your personal data for the purposes of making our website more secure, and to administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
The legal basis on which we process your personal data in these circumstances is our legitimate interest to provide you with the best client experience we can, and to ensure that our website is kept secure.
The use of any non-essential cookies is subject to your consent. You can also prevent us from using your personal data in this way by contacting us (please see section 13) or using the 'do not track' functionality in your internet browser. If you enable such 'do not track' functionality, our website may be less tailored to your needs and preferences.
3.6 To provide client services to you: We may process your personal data in order to provide various supporting client services to you (such as where you contact us with a question in connection with a service and/or request certain information from us). The legal basis on which we process your personal data in these circumstances is the legitimate interests of both us and our clients. If you do not provide us with the personal data we request from you for client services purposes, we may not be able to fully answer your queries.
3.7 For marketing purposes: Where you have expressly opted in to receive marketing communications from us, we will process your personal data to provide you with direct marketing communications in line with the preferences you have provided. The legal basis on which we process your personal data is your consent.
We may also contact you when you have instructed us previously and where we believe there are additional services that may be of interest to you or where there have been legal changes that may affect you. The legal basis on which we will use your personal data is our legitimate interest in providing you access to a complete legal service.
You are not under any obligation to provide us with your personal data for marketing purposes, and you can withdraw your consent to your personal data being processed in this way or opt out from receiving marketing at any time by contacting us (please see section 13) or, where relevant, by following the unsubscribe link in every marketing communication you receive from us. If you do choose to withdraw your consent or opt out, this will not mean that our processing of your personal data before you withdrew your consent was unlawful.
3.8 For prospecting: In a business-to-business context we may make contact with individuals to provide or seek information in connection with our services. The legal basis we rely on for making contact with individuals and processing their personal data is our shared legitimate interests in doing business together. When we make contact with individuals, they can exercise their right to object to such contact from us (for more information about individuals' rights, see section 11).
3.9 If our business is sold: We will transfer your personal data to a third party:
- 3.9.1 in the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets (at all times in accordance with all applicable data protection laws);
- 3.9.2 if Michelmores or substantially all of its assets are acquired by a third party, in which case personal data held by Michelmores about its clients (including those individuals who work for and on behalf of our clients) will be one of the assets transferred to the purchaser, in each case, the legal basis on which we process your data in these circumstances is our legitimate interest to ensure our business can be continued by a purchaser. If you object to our use of personal data in this way, the relevant seller or buyer of our business may not be able to provide services to you.
3.10 In certain circumstances we may also need to share your personal data if we are under a duty to disclose or share personal data in order to comply with any legal obligation.
4. CATEGORIES OF INFORMATION WE COLLECT FROM YOU
4.1 We will collect and process the following personal data about you:
4.2 Information you give us: This is information about you that you give us by filling in forms on our website, registering for an event or seminar or by corresponding with us by phone, email, letter or otherwise. It includes information you provide when you register on our website, participate in our social media, post messages on our website and report a problem with our website. The information you give us may include names, addresses, email addresses and phone numbers.
4.3 Information we collect about you: With regard to each of your visits to our website we will automatically collect the following information:
- 4.3.1 technical information, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, screen resolution, operating system and platform; and
- 4.3.2 information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our website (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.
4.4 Information we receive from other sources: We may receive information about you when you use our site. We are also working closely with third parties (such as business partners, sub-contractors, advertising networks, analytics providers, hosting providers and search information providers) from whom we may also receive information about you.
4.5 We may process special categories of personal data, meaning personal data revealing:
4.5.1 racial or ethnic origin;
4.5.2 political opinions;
4.5.3 religious or philosophical beliefs or trade union membership;
4.5.4 genetic or biometric data that uniquely identifies you;
4.5.5 data concerning your health, sex life or sexual orientation; or
We will only do so (1) with your explicit consent; (2) where the processing is required by law; or (3) where the processing is necessary for the establishment, exercise or defence of legal claims.
4.6 We do not collect data relating to criminal convictions or offences or related security measures unless legally obliged to do so or in other limited circumstances in connection with legal advice.
5. CATEGORIES OF RECIPIENTS OF PERSONAL DATA
5.2 Your personal data may be shared by us with external third parties for the purposes set out in section 3. Sections 5.3 – 5.4 below, detail our main third party recipients of personal data.
5.3 Your personal data may be shared by us with external third parties who provide support integral to the provision of our services and enable us to operate our business. These include:
- Service providers acting as processors based in the UK who provide IT, marketing, software and system administration services.
- Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors, insurers and employment and recruitment agencies based in the UK (or other relevant jurisdictions) who provide consultancy, banking, legal, insurance, accounting and recruitment services.
- HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the UK (or other relevant jurisdictions) who require reporting of processing activities in certain circumstances.
- Other third party companies where we have an agreement in place and only where you have agreed that we may share their personal data with them.
5.4 We may share your personal data with specific third parties for the purposes set out in section 3, such as:
- 5.4.1 Moneypenny: who provide out of hours and overflow client assistance; and
- 5.4.2 Intelliteach: who provide us with external IT support.
5.5 If we are instructed by a client to transfer their file to another legal adviser, we will do so in accordance with our policies for secure transfer of files.
6.2 A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer. We only use (and store) non-essential cookies on your computer's browser or hard drive if you provide your consent.
6.4 You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) they may not be able to access all or parts of our website.
7. USES MADE OF THE INFORMATION
7.1 We will combine the information you provide to us with information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).
7.2 The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
8. WHERE WE STORE PERSONAL DATA
8.1 Our clients or individuals who access our website may be based outside the United Kingdom so the processing of their personal data will involve the transfer and storage of data outside the United Kingdom. Some of our suppliers are based outside the United Kingdom. For example, in the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the United Kingdom.
8.2 Whenever we transfer personal data out of the United Kingdom, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- 8.2.1 We will only transfer personal data to countries covered by UK adequacy regulations. This is currently countries in the EEA, Gibraltar, countries that are deemed to provide an adequate level of protection for personal data by the European Commission and EU or EEA institutions, bodies, offices or agencies.
- 8.2.2 Where we use certain service providers outside the United Kingdom, we may use specific contracts approved for use in the United Kingdom which give personal data the same protection it has in the United Kingdom.
8.3 If further information on the specific mechanism used by us when transferring your personal data out of the combined area of the United Kingdom and EEA is required please contact us directly (please see section 13).
8.4 All information you provide to us is stored on secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. You must not share your password with anyone.
9. DATA SECURITY
9.1 We have put in place appropriate security measures to prevent personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process personal data on our instructions and they are subject to a duty of confidentiality.
10. DATA RETENTION
10.1 Where you use our services, we will retain your data for a period of up to twelve (12) years, after the services are performed, depending on the type, to ensure that we are able to assist you should you have any questions or feedback in relation to our services, or to protect, or defend our legal rights. Where our services consist of property related work, we will retain your data for a period of twelve (12) years. Where our services consist of wills related work, we will retain your data until the will is proven.
10.2 Where we have processed your personal data to provide you with marketing communications with your consent, we may contact to ensure you are happy to continue receiving such communications. If you tell us that you no longer wish to receive such communications, your personal data will be removed from our lists.
10.3 Where we have processed your data for any other reason (such as where you have contacted us with a question in connection with our services), subject to section 10.1, we will retain your data for up to twelve (12) years.
10.4 In some circumstances you can ask us to delete your data: see section 11.1.3 below for further information.
10.5 In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
11. YOUR LEGAL RIGHTS
11.1 Under certain circumstances, you have rights under data protection laws in relation to your personal data. You may have the right to:
- 11.1.1 Request access (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- 11.1.2 Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- 11.1.3 Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- 11.1.4 Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- 11.1.5 Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- 11.1.6 Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- 11.1.7 Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdrew your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you wish to exercise any of the rights set out above, please contact us directly.
You have the right to make a complaint at any time to the ICO, the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with concerns before you approach the ICO so please contact us in the first instance.
11.2 No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of your other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
11.3 What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask for further information in relation to your request to speed up our response.
11.4 Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Our full details are:
Full name of legal entity: Michelmores LLP
Partnership Number: OC326242
Email Address: email@example.com
Postal Address: Michelmores LLP
Telephone Number: +44 (0) 1392 688688
Michelmores adopts the post Brexit PECR (cookie consent) principles which are centred around digital privacy rights and security as follows by;
- telling people the cookies are there;
- explaining what the cookies are doing and why; and
- obtaining the person’s consent to store a cookie on their device. (Source: ICO)
Cookies are small text files, containing data about your general internet usage, which are stored on your computer's hard drive. Cookies help us to improve our site and to deliver a better and more personalised service. In this section you will find information about the cookies that may be set when you visit this website and how to reject or delete those cookies.
- Uses of cookies
- How to control and delete cookies
- List of the main cookies on this website
- Third Party Cookies
- Local Shared Objects (Flash Cookies)
- Admin and members areas of this website
1. Uses of cookies
- Allowing you to carry information across pages of our website and so avoid having to re-enter information;
- Within registration to allow you to access stored information;
- Monitoring the general usage of our website;
- Determining how frequently particular pages are visited and by whom; and
- Understanding who has seen which pages.
2. How to control and delete cookies
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.
Please be aware that restricting cookies may impact on the functionality of this website.
This website uses services provided by other companies (e.g. Google, Facebook) who also set cookies on this website on our behalf in order to deliver the services that they are providing.
If you would like more information about the cookies used by these suppliers, as well as information on how to opt-out, please continue reading.
3. List of the main cookies on this website
This is a list of the main cookies set by this website, and what each is used for.
|__stripe_mid||Stripe uses a cookie to remember who you are and to enable the website to process payments without storing any credit card information on its own servers.|
|__stripe_sid||Stripe uses a cookie to remember who you are and to enable the website to process payments without storing any credit card information on its own servers.|
|has_js||Used directly by the website to control content functionality.|
4. Third Party Cookies
This website uses a number of suppliers who also set cookies on this website on its behalf in order to deliver the services that they are providing. We cannot prevent such suppliers from collecting information about your usage of their services on our website. If you would like more information about the cookies used by these suppliers, as well as information on how to opt-out, please see their individual privacy policies listed below.
|_ga||This Google Analytics cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier.|
|_gid||This Google Analytics cookie stores and updates a unique value for each page visited.|
|_gat||This Google Analytics cookie is used to throttle the request rate - limiting the collection of data on high traffic sites.|
|_fbp||Used by Facebook to deliver a series of advertisement products such as real time bidding from third party advertisers.|
|fr||Used by Facebook to deliver a series of advertisement products such as real time bidding from third party advertisers.|
|guest_id||This cookie is set by Twitter to identify and track the website visitor.|
|personalization_id||Used by Twitter to collect data through a range of plug-ins and integrations. The data is primarily used for tracking and targeting.|
We sometimes embed photos and video content from websites such as YouTube, Vimeo and Flickr. As a result, when you visit a page with content embedded from, for example, YouTube, Vimeo or Flickr, you may be presented with cookies from these websites. This website does not control the dissemination of these cookies.
You should check the relevant third party website for more information about these.
We would like to draw your attention to the fact that this website now carries embedded ‘share’ buttons to enable users of the site to easily share articles with their friends through a number of popular social networks.
Examples of Social networks that provide sharing services are:
These sites may set a cookie when you are also logged in to their service. this website does not control the dissemination of these cookies and you should check the relevant third party website for more information about these.
This website may use a 3rd party service to allow users to login with an account the user hold with a Social Networking site. Examples of this are the ability to sign in with Twiiter or Facebook accounts. This website does not control the dissemination of these cookies which are used authenticate users.
5. Local Shared Objects (Flash Cookies)
This website may use the Adobe Flash Player to deliver its video content using services or software.
Software and services we use include:
To improve user experience, Local Shared Objects - or Flash Cookies as they are commonly known - are employed to provide features such as auto-resume and for saving your preferences. Flash Cookies are stored on a user's terminal much the same as cookies are, however it is not possible to manage them at browser level in the same way.
How to disable Flash Cookies:
The Adobe website provides comprehensive information on how to delete or disable Flash cookies either for a specific domain like bbc.co.uk or for all websites - see http://www.adobe.com/products/flashplayer/security for details. Please be aware that restricting the use of Flash Cookies may affect the features available to you for Flash based applications such as this website iPlayer.
Please note that if you disable your Flash cookies for this website you may be unable to watch video content
6. Admin and members areas
This website contains areas which are not accessible without logging in using a username and / or password. These restricted areas are used for a range of activities including the administration of the website, the provision of members only content, and management of users profiles.
Access to these areas is controlled by a Session Cookie which is deleted automatically at the end of your browsing session, however if you choose to tick a ‘remember me’ checkbox to automatically log you in to the account this is managed with a standard Cookie that will be set to persist for a long period of time. This may also be achieved by the use of 3rd party systems like Facebook connect.
Within these restricted areas other cookies may be set automatically. These cookies are associated with scripts and applications that are used as part of the administration system (for example by WYSIWYG content editors).