The role of a Company Secretary
Your company (or LLP) is obliged to:
- ensure all routine documentation is filed with Companies House (e.g. confirmation statement, dormant company accounts)
- update and maintain the company's (or LLP's) statutory registers
- retain the company seal (if there is one), share certificates, letters of allotment, the Memorandum and Articles of Association, and the Certificate of Incorporation
- arrange and provide notice for company meetings and directors' meetings
Our Company Secretarial team can help ensure that your company (or LLP) complies with these requirements, freeing you up to focus on running your business.
A company secretary plays a pivotal role in the governance and administration of a company (or LLP). The company secretary, as an officer of the company, is liable, together with the company's directors, for default fines and other penalties provided by the Companies Acts and imposed by the Registrar at Companies House.
Michelmores' Company Secretarial (Cosec) – Full Service (for private companies or LLPs)
Cosec services are offered on a fixed price basis and cover:
- appointment of Michelmores Secretaries Limited as company secretary;
- provision of a registered office – Michelmores' Exeter/London/Bristol address as the company's (or LLP's) registered office address;
- provision of a service address for the directors;
- updating and maintaining of the company's (or LLP's) statutory registers;
- the company's (or LLP's) statutory book kept in Michelmores' strong room for safekeeping;
- ensuring that all routine documentation is filed with Companies House (e.g. confirmation statement and company accounts which are prepared by the company's accountants and signed off by the director and auditor (if relevant) of the company (or LLP);
- web-filing changes regarding the company (or LLP) with Companies House (i.e. changes to directors, accounting reference date, registered office address etc.);
- remote access to copies of the statutory registers with the use of Michelmores' secure online data room;
- registration to e-notification service with Companies House (to receive letters and notices by email); and
- all correspondence received on behalf of the company (or LLP) will be forward to the relevant officer(s) or to the company's (or LLP's) normal trading address.
Note: There is no longer a legal requirement for a private company to have a Company Secretary. However, if there is no company secretary the directors will be required to ensure that the company complies with the Companies Acts.